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  1. Safety Plans
  2. Hazardous Materials – Safety and Disposal
  3. Incidents and First Aid
  4. Liability Insurance
  5. Student Team Safety Funding
  6. Contact Information
    1. Important Phone Numbers
    2. Support Services
  7. Documents and Templates


  1. Privacy and Digital Security

Teams are required by the Faculty to extensively train their members to act in accordance with UBC Safety Policy 7. In addition, practicing safety is paramount to professional development. EGBC, for example, puts holding paramount “the safety, health and welfare of the public, the protection of the environment and promote health and safety within the workplace” as the number one policy in their Code of Ethics.

Each member must pass the safety training requirements for their workspace in order to obtain workspace access. Violation of Safety Requirements will result in the member’s FOB access being revoked and may result in the team being placed on probation. The Faculty reserves the right to restrict access to resources until safety guidelines are followed.

Safety Plans

Student Teams are expected to develop comprehensive safety plans, outlining the relevant actions that need to be taken to ensure safe operation in their space and while working on their project. Safety plans reduce the likelihood of accidents occurring by improving team awareness, and help improve how teams deal with emergencies by ensuring that things have been thought through ahead of time. A sample Safety Plan form is included below. Example Safety Documents and Templates are available in Appendix D.

Hazardous Materials – Safety and Disposal

Many teams require the use of hazardous materials, such as resins and combustibles, in their projects. Teams must take all necessary safety precautions when handling these materials. Teams should be aware of the appropriate PPE required, and should keep up to date Material Safety Data Sheets in their space. Hazardous materials cannot simply be flushed down a drain or thrown in a trash can. The APSC Safety and Facilities Officer has an account with UBC Waste Management and can help teams dispose of any hazardous materials. Contact Richard Colwell at for more information on the disposal process. More information can be found in the EDT Safety Training Course.

Incidents and First Aid

Teams often keep First Aid kits in their space in case of accidental injury. The Safety and Facilities Officer will be coordinating an optional two-hour first aid and CPR training session (Save-A-Life First Aid & CPR) course at the beginning of the year, free of charge. Self-administration of First Aid is not allowed.

In the event of an incident that requires First Aid, only a Certified Attendant may administer First Aid. If there is no Certified Attendant present, students should call 911. The Mobile First Aid Unit will go to the patient’s location and respond to any first aid issue, no matter how minor. The Vancouver Fire Department has been contracted to provide mobile First Aid for UBC Faculty, Staff and Paid Students (604-822-4444).

Incident Reports

Team Members must inform their Safety Officer in the event of an incident or a near-incident. It required that your team’s Safety Officer fill out an Online Incident Account form on the UBC Risk Management Services Website. This form provides UBC with the information it requires to identify potential lapses in safety and areas for improvement, as well as ensuring that the appropriate steps have been taken to remediate the incident. Teams may wish to have their own incident reporting system in addition to the Online Incident Account form made available by UBC RMS, however this extra step is not required. The Online Incident Account form can be found below: ( You will be required to login with your CWL credentials to access the form. If it is your first time submitting an incident report, you may be required to create an account with the incident/accident system as you submit the report.

Liability Insurance

Student teams are often required to carry Liability Insurance in order to compete in events or test their projects in certain facilities. UBC may provide student teams with Liability Insurance. To request a certificate of insurance for your team, plan in advance a minimum of 2 weeks lead time. Contact the Engineering Design Team Coordinator ( with information including: the facility requesting the certificate of insurance, any specific terms that are required, and the dates which the facility will be used.

Student Team Safety Funding

In 2015, UBC Engineering alumnus Andre De Leebeeck and his wife Barbara generously established the Andre and Barbara De Leebeeck Engineering Student Teams Safety Enhancement Fund. Their goal is to support safety initiatives and training, and to enhance the overall safety of engineering student teams. A portion of this funding supports both fixed and one-time costs associated with enhancing safety equipment, training and environment for student teams. However, depending on resources, some funding may be available to individual teams in order to reimburse specific safety-related expenses that they incur. If your team incurs a cost that you believe is safety-related, contact Richard Colwell (below) to see if reimbursement is possible. The amount of reimbursement will vary year-by-year.

Contact Information

If you have any further questions or concerns after reading the previous section and taking the online safety course, please contact the APSC Safety and Facilities Officer.

Richard Colwell
Safety and Facilities Officer, Faculty of Applied Sciences
The University of British Columbia | Vancouver Campus
Wayne and William White Engineering Design Centre
Room 235, 2345 East Mall | Vancouver, BC V6T 1Z4
Phone: 604-822-2273 | Cell: 604-786-8008

Important Phone Numbers
  • Emergency: 9-1-1
  • APSC Attendance for APSC Facilities & Personnel: 778-918-6970 (8:30 am to 4:30 pm, Monday – Friday)
  • UBC Royal Canadian Mounted Police (RCMP): 604-224-1322
  • RCMP Tip Line: 778-290-5291 or 1-877-543-4822
  • UBC Campus Security: 604-822-2222
  • AMS Safewalk: 604-822-5355
  • Urgent Building Safety Problems, Broken Lights: 604-822-2173
Support Services
  • AMS Sexual Assault Support Centre (SASC): 604-827-5180
  • UBC Counselling Services: 604-822-3811
  • UBC Student Health Services: 604-822-7011
  • RCMP Victim Services: 604-224-1322
  • Employee Family Assistance Plan (EFAP): 1-800-663-1142

Documents & Templates




Standard Safe Work Procedures:

EDC 211/213 Safe Work Procedures:

Other Safe Work Procedures:

Building Emergency Response Plans: